JOB DESCRIPTION

Job Title:                     HR Intern                                           

Location:                     Islamabad                  

Department:               Human Resource                   

Contract Length:        1 month                     

Responsible to:          HR & Procurement Officer                

JOB PURPOSE

This position involves assisting the HR & Procurement Officer in daily HR-related activities and the fulfilment of all HR functions.

KEY RESPONSIBILITIES

• Assist hiring managers in the recruitment & selection process and Orientation of new staff.
• Ensure initial short listing of CVs.
• Prepare and coordinate test and interview schedules and inform potential candidates.
• Conduct reference verifications of the potential candidates.
• Assisting the selected employee in filling of the employment documents.
• Responsible to draft the selected employee employment contract.
• Update the employee record in the database that includes contract expiry dates, and personal information and all documents related to HR as per defined protocols on monthly basis.
• Ensure that personnel files for all staff are actively maintained, up-to-date, and in accordance with FAID personnel policies.
• Assist HR department in payroll preparation.
• Ensure Staff personal files are maintained properly and regularly updated.
• Ensure Time sheets are verified against leave records and reported to finance for any changes.
• Maintain Leave record of Islamabad and field Staff
• Ensure that all the leaves are properly recorded and are in accordance to the time sheets submitted.
• Ensure that staff medical claims are reviewed and forwarded to medical insurance company in time.
• Maintain confidentiality of all national staff personnel issues including disciplinary procedures and contracts/ pay rates.
• Any other task assigned by Supervisor / Management.

Person Specification

• Have master’s degree/bachelor (Hons) with specialization in HR
• Female Fresh Graduates are encourage to apply.
• Fluent in writing and speaking English and Urdu
• Proficiency in using Internet, Microsoft Word, Excel & Outlook.
• Ability to work in team
• Ability to use own initiative
• Strong organizational, administrative & work prioritization skills
• Ability to remain calm and to be diplomatic
• Team working, flexibility and relationship building skills
• Problem solving skills in day-to-day and crises situations
• Show complete discretion in all matters concerning Islamabad staff.