Qualifications and Experience:

• Minimum Intermediate, additional diploma holders are preferred.
• Previous experience in a similar support or assistant role is desirable.
• Basic understanding of office routines and use of common office equipment.
• Good interpersonal skills and a service-oriented attitude.
• Punctual, reliable, and trustworthy.

Job Summary:

The Office Assistant is responsible for maintaining housekeeping and assisting in the smooth operation of office functions by performing a combination of administrative, clerical, and general support duties. This role plays a key part in maintaining a clean, organized, and efficient work environment while also providing essential support services to admin staff and visitors.

Key Responsibilities:

• Assist in daily administrative and clerical duties such as photocopying, filing, scanning, and recordkeeping.
• Handle incoming and outgoing correspondence, including letters and courier dispatches.
• Maintain the cleanliness and tidiness of the office premises, including common areas.
• Support in setting up meeting rooms, arranging materials, and ensuring timely refreshments.
• Upon the supervisor's instructions, carry out minor procurement of office and kitchen supplies, and support stock maintenance. This includes collecting quotations and procuring items from the market.
• Perform errands such as delivering documents or purchasing supplies from local markets.
• Coordinate with vendors, service providers, and maintenance staff as required.
• Assist in organizing and shifting files, materials, or equipment within the office.
• Ensure the reception area is always welcoming and presentable, including hosting guests at first place.
• Report any maintenance issues or safety concerns to the admin officer.
• Provide additional support to the admin or program team as directed.

Skills and Competencies:

• Ability to follow instructions and work with minimal supervision.
• Willingness to take initiative and demonstrate a flexible attitude.
• Good communication and time management skills.
• Respect for confidentiality and professional conduct at all times.
• Preferably, a motorbike holder with a valid license.