Aga Khan Health Service, Pakistan is looking for a seasoned and dynamic Support & Facility Management Officer for Chitral Region.

This post plays a key role in the successful delivery of services in collaboration with a wide range of other assigned duties. In particular, the post holder will provide efficient and effective administrative support to all aspects in order to ensure that high quality services are provided. This will include direct contact with internal and external customers.

Key Responsibilities

• Logistics management (ensuring proper maintenance and productive utilization of vehicle, proper record keeping of vehicles registration and monthly reporting of vehicles utilization, transportation of medicines, capital surgical, medical equipment and other assets and their safe and secure handling).
• Time Management (in relation to work output, rosters, proper application in consultation with drivers and security guard).
• To make sure timely procurement of general items of the region (other than capital items)
• Making sure the availability of all kinds of printed stationaries to secondary care and FHC units and also provision of routine stationeries
• Administrative support to Field Units, Section heads of Regional and Secondary care units to complete their relevant responsibilities and assign task.
• Keep the Regional Admin Lead duly updated in all matters with regard to his duties and responsibilities or if new assignment given by other section heads through Regional Admin Lead or Central.
• Proper record keeping of fire extinguisher and timely refilling including refresher training of staff in fire fighting
• To ensure timely supply of firewood to all health units in minimum rate.
• Support Regional Admin Lead to conduct annual physical verification process of fixed assets of the region

Education, Experience & Competencies

• Bachelor’s degree in administration/HR/Finance or any other related experience
• At least 3-5 years of experience working in the field of Admin and Support Function
• Thorough knowledge and understanding of supporting the administration function in an international context.
• Ability to deal with the people at all levels of the organization in a professional and competent manner.
• Effective time management and ability to prioritize and plan your own work to meet designated deadlines.
• Excellent communication and correspondence skills, written an oral English and Urdu is very important.
• Knowledge of administrative and clerical procedures and systems.
• Ability to work under pressure, can work on multiple projects at one time and in team setting.
• Good time management skills and ability to meet deadlines.
• Must be comfortable in using word processing software, MS Office and other inventory related software and ERP.

“Due to urgency, this vacancy may be filled before the due date. Therefore, don’t wait for the deadline as the applications will be scrutinized/reviewed on rolling basis.”

AKHS is committed to reducing our impact on climate and the environment and have set ourselves the goal of striving for net-zero carbon operations by 2030. All staff is expected to take part in making this a reality. The Support & Facility Management Officer is expected to identify and understand which aspects of his/her work have most impact on the environment, and define tasks, work, and personal goals within his/her work plan to reduce these impacts and bring AKHS closer to net zero.