Position Summary:

The School Operations Assistant will be responsible for ensuring effective cleaning, hygiene management, and operational support across 51 schools. The role includes distribution and monitoring of cleaning materials, supervision of school cleaners, ensuring compliance with hygiene standards (WFP guidelines), maintaining attendance records, and supporting overall school environment cleanliness and operational efficiency.

The position will also provide coordination support to supply chain and kitchen operations teams to ensure smooth implementation of school-level hygiene and cleanliness activities.

Key Responsibilities:

1. Distribution & Management of Cleaning Materials

·       Deliver cleaning materials to 51 schools in a timely and organized manner.

·       Maintain proper records of issued cleaning supplies and stock levels.

·       Coordinate with supply chain staff for timely procurement and issuance of cleaning materials.

·       Ensure proper utilization of cleaning materials at school level and avoid wastage.

2. Supervision of School Cleaning Activities

·       Supervise and monitor cleaning activities across all assigned schools.

·       Ensure cleanliness standards are maintained in classrooms, kitchens, washrooms, and school premises.

·       Conduct regular field visits to verify hygiene conditions.

·       Provide on-site guidance to school cleaners for improved cleaning practices.

3. Hygiene & Safety Compliance

·       Ensure all schools follow health, safety, and hygiene standards as per WFP guidelines.

·       Promote safe handling and usage of cleaning materials.

·       Identify hygiene risks and report issues promptly to management.

·       Support implementation of corrective actions where required.

4. Staff Management (School Cleaners – 51 Schools)

·       Manage and supervise school cleaners across 51 schools.

·       Maintain attendance records of all cleaners and submit regular reports to the department.

·       Monitor performance and ensure adherence to assigned duties.

·       Provide basic guidance and motivation to cleaners for effective service delivery.

5. Planning & Reporting

·       Prepare weekly school cleaning needs and submit requirements to the supervisor/supply chain.

·       Maintain updated reports on cleaning activities, stock usage, and staff attendance.

·       Submit field visit reports highlighting issues, improvements, and recommendations.

·       Ensure timely reporting of shortages, delays, or operational challenges.

6. Coordination & Support Functions

·       Closely liaise with supply chain staff for issuance and replenishment of cleaning materials.

·       Assist Kitchen Operations Manager in maintaining hygiene standards in kitchen and dining areas.

·       Coordinate with school administration and field teams for smooth operations.

·       Support other operational tasks as assigned by management.

Additional Responsibilities:

·       Ensure discipline and proper use of resources in assigned schools.

·       Participate in training sessions related to hygiene, safety, and school operations.

·       Support emergency cleaning or hygiene response activities when required.

·       Promote cleanliness awareness among school staff and stakeholders.

Qualifications & Experience:

·       Intermediate / Bachelor’s degree preferred.

·       Experience in field operations, school support, WASH, or facility management preferred.

·       Experience in supervising staff and managing multi-location operations.

Skills & Competencies:

·       Strong supervisory and coordination skills

·       Knowledge of hygiene and sanitation standards (preferably WFP guidelines)

·       Good reporting and record-keeping skills

·       Ability to manage field-based teams

·       Time management and organizational skills

·       Problem-solving and communication skills

The organization maintains a strict zero-tolerance policy toward all forms of sexual exploitation and abuse  (PSEA) and the organization’s Code of Conduct..